OPS Administrative Assistant I - 77907460
Requisition No:
368781
Agency:
Florida Fish and Wildlife Conservation Commission
Working Title:
OPS Administrative Assistant I - 77907460
Position Number:
77907460
Salary:
$16 - $19 hourly - Depending on Experience
Posting Closing Date:
05/24/2021
OPS Administrative Assistant I - 77907460
Hourly Salary Range:
$16 - $19 per hour depending on experience
Closing Date:
5/24/2021
Job Description:
This administrative position is based at the Fish and Wildlife Research Institute in St.
Petersburg in support of the Fishery Dependent Monitoring (FDM) subsection.
The qualified applicant will provide administrative assistance within the Fisheries Dependent Monitoring program.
This position provides support for the management of personnel, vehicles, and purchasing.
Will work collaboratively with staff to assist with inventory, purchase orders, travel, and reimbursements.
Duties and
Responsibilities:
- Assisting with inventory, purchasing, correction memos, purchase orders, vehicle logs, monthly invoices, and travel for the FDM section.
- Thoroughly understanding and adhering to the rules, regulations, policies and procedures related to the purchase of commodities and services on behalf of the State of Florida
- Assisting staff with the purchase of commodities and services by providing guidance, compiling required paperwork and approvals, and/or using assigned purchasing card to complete the purchase
- Correctly completing and submitting required paperwork associated with purchasing activities in an efficient and timely manner
- Organizing and maintaining current records, reports, receipts, and documentation on hard copy and electronically on the FWRI network.
- Working within a team while proving initiative and being able to work independently without supervision.
- Maintaining information on current FDM staff through the FDM Employee App.
- Assisting with FDM s annual meeting, School Daze, and Marine Quest.
- Developing and maintaining professional working relationships.
- Assisting immediate supervisor with other duties as required.
Required Knowledge, Skills, and Abilities:
- Knowledge of general office procedures and practices.
- Ability to learn, retain and willingly adhere to purchasing policies and procedures.
- Ability to think logically and apply problem-solving techniques.
- Ability to effectively focus and complete detailed and complex tasks.
- Ability to manage time efficiently.
- Ability to plan, organize, prioritize and coordinate tasks to meet deadlines.
- Ability to work effectively as part of a team or independently to complete tasks and accomplish goals.
- Ability and willingness to assist and take directives from multiple individuals.
- Ability to establish and maintain effective working relationships with others.
- Ability to effectively communicate verbally and in writing.
- Ability to create and organize hard copy and electronic files.
- Ability to work from 8 am 5 pm, Monday through Friday.
- Skill and proficiency with preparing documents using Microsoft Word.
- Skill and proficiency in creating, updating, and summarizing spreadsheet data using Microsoft Excel and pivot tables.
- Skill and proficiency using MS Outlook.
Minimum
Qualifications:
A High School Diploma or GED with one year of professional administration, customer service, and/or bookkeeping experience.
Preference may be given to those candidates who have:
- Extensive experience with computers, Microsoft Excel and Microsoft Word
- Two years of full-time clerical or administrative experience
- Prior experience with the State of Florida and a working knowledge of purchasing rules and regulations.
- Prior experience with FLAIR, MFMP, WORKS, and FLEET.
WHAT IS OPS EMPLOYMENT? Other Personal Services (OPS) temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks.
OPS employees do not fill established positions and may not be assigned the duties of any vacant authorized position.
OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the pleasure of the agency head or designee.
WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?
- State of Florida 401(a) FICA Alternative Plan - mandatory
- Workers Compensation - mandatory
- Reemployment Assistance (Unemployment Compensation) - mandatory
- Participation in state group insurance (must meet eligibility requirements.
Consult with People First or the servicing Human Resource Office for details.
) - Deferred Compensation - voluntary
- Employee Assistance Program voluntary
WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?
- Any form of paid leave
- Paid holidays
- Participation in the Florida Retirement System
- Reinstatement rights or retention rights
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
Estimated Salary: $20 to $28 per hour based on qualifications.
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