Administrative Assistant (OA)
Administrative Assistant (OA) provides direct administrative support to the Leadership Team and indirect support and consultation with 18-25 Vet Center Office Managers in the field operations. The position acts as an organizational resource person providing various information to field and Leadership staff, support to the various RCS programs, performing a variety of special administrative tasks, resolving and assisting a variety of challenges with Vet Center and District staff, and projects as assigned by the supervisor. Major duties and responsibilities include but are not limited to:
Act as one of the primary points of contact for inquiries coming into the RCS district office from the Vet Centers and others Contact and engage frequently with field staff to answer questions regarding assignments or tasks which each Vet Center is responsible for submitted to RCS leadership Provide direct administrative support to the Associate District Director for Administration with collection, tracking, and reporting of various tasks and reports within RCS Coordinate processes and procedures within the Leadership Team and Vet Center operations, serving a resource liaison with RCS Centralized Human Resources Management Office Assist the Deputy District Director in the development of techniques for management and quality process improvement initiatives Responsible for developing, reviewing, and processing administrative work to include various correspondence for signature Develop action items to request and/or process information with the field Vet Centers Establish and maintain tracking systems for workload priorities, and develop and maintain tracking systems within the office Assist in the administrative portion of planning events and meetings hosted by the Deputy District Director and Leadership Team managers Make preliminary travel coordination, arrangements and prints travel documentation for supervisor Establish and maintain a master events, activities, appointments and leave calendar for the Deputy District Director Maintain and track correspondence, emails and reports of contact for the Deputy District Director's review on a regular basis Utilize Microsoft Office Suite and other software tools to prepare professional presentations for the Leadership team Perform functions related to a card holder of the Government Purchase Card Program Perform other related duties as assigned Work Schedule:
Monday to Friday; 08:
00 a.m. to 04:
30 p.m. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Assistant (OA) / 50024-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/18/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include, but are not limited to:
responsible for administration of one or more programs by utilizing knowledge of the range of administrative and organizational laws, policies, regulations and precedents applicable to the program; applying the knowledge of organizational correspondence control practices and routine office processes; applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations; planning, organizing, and participating in team study work to negotiate effectively with management to accept and implement recommendations; establishing and maintaining effective working relationships with all levels of the organization or external organizations; and preparing written reports and explaining and defending decisions to program leadership, or higher-level reviewing officials. (This experience must be supported by your resume to be creditable.) You will be rated on the following Competencies for this position:
Knowledge of and ability to effectively organize and manage the flow of administrative functions in the office Ability to work with agencies inside/outside the organizational structure to gather information, arrange meetings and/or establish working agreements Ability to operate computers and standard office equipment Ability to communicate effectively through clear oral and written communication Ability to research, compile and analyze data to determine organization impact Ability to prepare written material in compliance with rules of correspondence and grammar Ability to provide customers with consistent information according to established policies and procedures and handle conflict and problems constructively and appropriately Ability to protect and safeguard printed and electronic files in accordance with applicable laws, federal regulations, VA statutes and policy and VHA policy Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary. No special physical demands are required to perform this work. Work is accomplished with the incumbent sitting at a desk or table but may involve some walking, standing, lifting, bending, and carrying of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Act as one of the primary points of contact for inquiries coming into the RCS district office from the Vet Centers and others Contact and engage frequently with field staff to answer questions regarding assignments or tasks which each Vet Center is responsible for submitted to RCS leadership Provide direct administrative support to the Associate District Director for Administration with collection, tracking, and reporting of various tasks and reports within RCS Coordinate processes and procedures within the Leadership Team and Vet Center operations, serving a resource liaison with RCS Centralized Human Resources Management Office Assist the Deputy District Director in the development of techniques for management and quality process improvement initiatives Responsible for developing, reviewing, and processing administrative work to include various correspondence for signature Develop action items to request and/or process information with the field Vet Centers Establish and maintain tracking systems for workload priorities, and develop and maintain tracking systems within the office Assist in the administrative portion of planning events and meetings hosted by the Deputy District Director and Leadership Team managers Make preliminary travel coordination, arrangements and prints travel documentation for supervisor Establish and maintain a master events, activities, appointments and leave calendar for the Deputy District Director Maintain and track correspondence, emails and reports of contact for the Deputy District Director's review on a regular basis Utilize Microsoft Office Suite and other software tools to prepare professional presentations for the Leadership team Perform functions related to a card holder of the Government Purchase Card Program Perform other related duties as assigned Work Schedule:
Monday to Friday; 08:
00 a.m. to 04:
30 p.m. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Assistant (OA) / 50024-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/18/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include, but are not limited to:
responsible for administration of one or more programs by utilizing knowledge of the range of administrative and organizational laws, policies, regulations and precedents applicable to the program; applying the knowledge of organizational correspondence control practices and routine office processes; applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations; planning, organizing, and participating in team study work to negotiate effectively with management to accept and implement recommendations; establishing and maintaining effective working relationships with all levels of the organization or external organizations; and preparing written reports and explaining and defending decisions to program leadership, or higher-level reviewing officials. (This experience must be supported by your resume to be creditable.) You will be rated on the following Competencies for this position:
Knowledge of and ability to effectively organize and manage the flow of administrative functions in the office Ability to work with agencies inside/outside the organizational structure to gather information, arrange meetings and/or establish working agreements Ability to operate computers and standard office equipment Ability to communicate effectively through clear oral and written communication Ability to research, compile and analyze data to determine organization impact Ability to prepare written material in compliance with rules of correspondence and grammar Ability to provide customers with consistent information according to established policies and procedures and handle conflict and problems constructively and appropriately Ability to protect and safeguard printed and electronic files in accordance with applicable laws, federal regulations, VA statutes and policy and VHA policy Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary. No special physical demands are required to perform this work. Work is accomplished with the incumbent sitting at a desk or table but may involve some walking, standing, lifting, bending, and carrying of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$43,251 to $56,222 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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