Executive Secretary, Network Director's Office (VISN 8)
The position of Executive Secretary in the Office of the Network Director for the Veterans Integrated Service Network (VISN 8) office, provides support to one or more of the following:
the Network Director; Deputy Network Director; Chief Medical Officer; Quality Management Officer; Chief Financial Officer; Chief Operations Officer; and/or Human Resources Officer by performing clerical and general office work auxiliary to the work of the organization, and they will provide back-up support in the absence of administrative support staff.Major Duties at the full performance level are as follows (not limited to):
Process incoming and outgoing materials such as correspondence (including VAIQs, ExecVAs, OIG Hotlines, and patient and congressional letters), reports, memorandums, and other forms of written communication with hard timelines. Review incoming correspondence to determine appropriate action for the appropriate parties, assign correspondence for action, and determine appropriate suspense date for return. Provide general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submissions of information. Advise executive and senior leadership of important office issues and screen all reports, files, correspondence, incoming e-mail publications, directives, and periodicals for significant information or issues to be brought to their attention. Schedule appointments, coordinate and attend meetings, and schedule conferences. Prepare agendas and meeting minutes, and follow up on action items with appropriate staff members independently. Receive, schedule, refer, and contact members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public; be regularly involved in high-level contact with visitors and callers from VA Central Office (VACO), Congressional offices, news media, state and local officials, high ranking officials, public action groups, attorneys, etc. Maintain the organization's procurement/purchasing records and reports, and serve as a liaison to arrange for, monitor, and secure equipment, services, and products. Provide administrative assistance in the performance of studies such as manpower analysis and workload by gathering data and information to assist in the preparation of reports and summaries. Provide general office supply and equipment support services such as obtaining standard office supplies, procuring or justifying the full range of office services, or answering questions concerning policies and procedures related to support services. The major duties listed above represent the above the full performance level, (GS-09). At the GS-08 grade level, the selectee will serve in a developmental assignment to provide the individual with the knowledge, skills, and abilities needed to perform the full range of duties as described in the target position. The selectee will perform the duties outlined in the target grade position description but will operate under closer supervision and will not be expected to demonstrate the same level of subject matter mastery. All other factors remain the same. The selectee will progressively acquire the background necessary to perform at the performance level of GS-09. Promotion Potential:
Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday through Friday, 8:
00 a.m. - 4:
30 p.m Telework:
Not Eligible Virtual:
This is not a virtual position. Position Description/PD#:
Executive Secretary, Network Director's Office (VISN 8)/PD485-10912-0-SOD and PD485-10912-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/28/2020. Eligibility Requirement Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07 and for the GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Minimum Qualification Requirement In addition to the Time-in-Grade requirement, applicants must also demonstrate the completion of one (1) year of Specialized Experience at the next lower grade level(s). Specialized Experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. There is no education substitution at these grade levels GS-08 Qualification Requirement You may qualify based on your experience and/or education as described below:
Specialized Experience required for this position must be fully demonstrated in your resume and is defined as:
as the completion of one (1) full year at the GS-07 level demonstrating the following:
Foundation knowledge of administrative concepts, principles, and practices sufficient to perform duties. Experience providing administrative clerical support. Assists with resolving operating or user problems for Action Items. Proficiency in utilizing Microsoft applications such as Word, Excel, Outlook, PowerPoint, SharePoint, and Maintains electronic files. Utilizing other advanced software functions. GS-09 Qualification Requirement Specialized Experience required for this position must be fully demonstrated in your resume and is defined as:
as the completion of one (1) full year at the GS-08 level demonstrating the following:
Comprehensive knowledge of administrative concepts, principles, and practices sufficient to perform duties of independently eliminating conflicts and duplication of work, determining when new procedures are needed, studying and evaluating office equipment, and recommending restructuring of clerical activities. Adapting policies and procedures for emergency situations and establishing new procedure to meet new situations. Provides administrative, clerical support to executives or senior leadership. Proficiency in using Microsoft applications such as Word, Excel, Outlook, PowerPoint, and SharePoint. Independently eliminate conflict and duplication of work, identifying when potential new procedures are needed, reviewing office equipment, and identifying potential restructuring of clerical activities. Experience solving operating or user problems within the Action Item systems. You will be rated on the following Competencies for this position and considered based on the following Competencies identified by the Hiring Official for this position:
Creative Thinking - Develops new insights into situations and applies innovative solutions to make organizational improvements; designs and implements new or cutting-edge programs/processes. Communications - Effectively expresses information to multiple audiences through clear, convincing oral and written communications; demonstrates logical thinking when describing facts and concepts, and shapes communications to meet the needs of a specific audience; actively listens to others and demonstrates understanding of their comments and/or questions. Clerical - Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Organizational Awareness - Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. Interpersonal Skills - Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences. Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers, books, files, laptop computers and light weight projectors for presentations. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
the Network Director; Deputy Network Director; Chief Medical Officer; Quality Management Officer; Chief Financial Officer; Chief Operations Officer; and/or Human Resources Officer by performing clerical and general office work auxiliary to the work of the organization, and they will provide back-up support in the absence of administrative support staff.Major Duties at the full performance level are as follows (not limited to):
Process incoming and outgoing materials such as correspondence (including VAIQs, ExecVAs, OIG Hotlines, and patient and congressional letters), reports, memorandums, and other forms of written communication with hard timelines. Review incoming correspondence to determine appropriate action for the appropriate parties, assign correspondence for action, and determine appropriate suspense date for return. Provide general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submissions of information. Advise executive and senior leadership of important office issues and screen all reports, files, correspondence, incoming e-mail publications, directives, and periodicals for significant information or issues to be brought to their attention. Schedule appointments, coordinate and attend meetings, and schedule conferences. Prepare agendas and meeting minutes, and follow up on action items with appropriate staff members independently. Receive, schedule, refer, and contact members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public; be regularly involved in high-level contact with visitors and callers from VA Central Office (VACO), Congressional offices, news media, state and local officials, high ranking officials, public action groups, attorneys, etc. Maintain the organization's procurement/purchasing records and reports, and serve as a liaison to arrange for, monitor, and secure equipment, services, and products. Provide administrative assistance in the performance of studies such as manpower analysis and workload by gathering data and information to assist in the preparation of reports and summaries. Provide general office supply and equipment support services such as obtaining standard office supplies, procuring or justifying the full range of office services, or answering questions concerning policies and procedures related to support services. The major duties listed above represent the above the full performance level, (GS-09). At the GS-08 grade level, the selectee will serve in a developmental assignment to provide the individual with the knowledge, skills, and abilities needed to perform the full range of duties as described in the target position. The selectee will perform the duties outlined in the target grade position description but will operate under closer supervision and will not be expected to demonstrate the same level of subject matter mastery. All other factors remain the same. The selectee will progressively acquire the background necessary to perform at the performance level of GS-09. Promotion Potential:
Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday through Friday, 8:
00 a.m. - 4:
30 p.m Telework:
Not Eligible Virtual:
This is not a virtual position. Position Description/PD#:
Executive Secretary, Network Director's Office (VISN 8)/PD485-10912-0-SOD and PD485-10912-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/28/2020. Eligibility Requirement Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07 and for the GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Minimum Qualification Requirement In addition to the Time-in-Grade requirement, applicants must also demonstrate the completion of one (1) year of Specialized Experience at the next lower grade level(s). Specialized Experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. There is no education substitution at these grade levels GS-08 Qualification Requirement You may qualify based on your experience and/or education as described below:
Specialized Experience required for this position must be fully demonstrated in your resume and is defined as:
as the completion of one (1) full year at the GS-07 level demonstrating the following:
Foundation knowledge of administrative concepts, principles, and practices sufficient to perform duties. Experience providing administrative clerical support. Assists with resolving operating or user problems for Action Items. Proficiency in utilizing Microsoft applications such as Word, Excel, Outlook, PowerPoint, SharePoint, and Maintains electronic files. Utilizing other advanced software functions. GS-09 Qualification Requirement Specialized Experience required for this position must be fully demonstrated in your resume and is defined as:
as the completion of one (1) full year at the GS-08 level demonstrating the following:
Comprehensive knowledge of administrative concepts, principles, and practices sufficient to perform duties of independently eliminating conflicts and duplication of work, determining when new procedures are needed, studying and evaluating office equipment, and recommending restructuring of clerical activities. Adapting policies and procedures for emergency situations and establishing new procedure to meet new situations. Provides administrative, clerical support to executives or senior leadership. Proficiency in using Microsoft applications such as Word, Excel, Outlook, PowerPoint, and SharePoint. Independently eliminate conflict and duplication of work, identifying when potential new procedures are needed, reviewing office equipment, and identifying potential restructuring of clerical activities. Experience solving operating or user problems within the Action Item systems. You will be rated on the following Competencies for this position and considered based on the following Competencies identified by the Hiring Official for this position:
Creative Thinking - Develops new insights into situations and applies innovative solutions to make organizational improvements; designs and implements new or cutting-edge programs/processes. Communications - Effectively expresses information to multiple audiences through clear, convincing oral and written communications; demonstrates logical thinking when describing facts and concepts, and shapes communications to meet the needs of a specific audience; actively listens to others and demonstrates understanding of their comments and/or questions. Clerical - Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Organizational Awareness - Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. Interpersonal Skills - Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences. Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers, books, files, laptop computers and light weight projectors for presentations. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$47,899 to $68,777 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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